All Jobs

Procurement & Order Management Specialist


VAST Data is looking for a Procurement & Order Management Specialist to join our growing team!

This is a great opportunity to be part of the fast-growing infrastructure company in history. In just a few short years, we’ve shaken up the industry by challenging traditional architecture models and introduced a revolutionary set of storage possibilities through our Universal Storage platform.

Our success has been built through incredible leadership and motivated employees who want to leverage their skills & experiences to make a real impact. This is an opportunity to be a key player at a pivotal time in our company’s growth.

Come join the disruption, make your mark, and be a part of the amazing team introducing the new era of data storage!


  • Order Management:  
  • Maintain Gsheet order backlog on daily basis based on new orders or updates received from sales, supply chain team or VAR
  • Review and validate Sales Quotes against PO’s submitted by VAR/Customers to ensure accuracy
  • Identify issues and work with a cross functional environment collaborating with sales, finance and operations to resolve issues with process gaps to find a scalable solution
  • Provide monthly metrics to review quality of orders, timeliness of process with CM and identify areas for improvement.
  • Provide Operations daily priorities against orders in que and any changes.
  • Provide timely and accurate communications to inform management and sales on status of orders, changing conditions and activities that might affect business results.
  • Process Sales Orders and ensure timely invoicing by Finance
  • Procurement:  
  • Support various business functions with their purchasing requests and own the PR to PO process (process PRs and create POs in Netsuite, follow up on approvals, send POs to supplier)
  • Support Finance with new supplier onboarding
  • Review monthly open PO’s, pending receipts and pending invoices that are valid or need to be closed.
  • Submit all PO’s to suppliers and close loop with end user on deliverables and supplier invoice
  • Build strong partnerships with various departments, especially Sales, Marketing, Finance, Engineering
  • Prepare various reports as needed through the use of existing systems and data
  • Participate in special projects and cross-functional teams and perform additional duties as required.


  • 3 years of order fulfillment and purchasing experience
  • Must be extremely detail oriented and possess strong organizational skills
  • Customer service and sales centric 
  • Proficient in Gsheet/Excel and strong oral and written communication skills
  • Quick learner who takes initiative to lead projects, identify problems, and offer solutions
  • Desire to innovate and bring fresh ideas to the table to improve operational processes and positively impact other departments
  • Self-starter and ability to flourish in a fast past environment 
  • Start-up attitude - wearing multiple hats
  • NetSuite experience preferred, but not required


Location: California

Employment: Full-time

Seniority: Senior

Apply Now